Floyd Memorial Foundation
Grant Making Policy & Procedures
The Floyd Memorial Foundation was founded in 1978 to provide financial assistance to Baptist Health Floyd. Since our origination, the Foundation has directed over $5 million to hospital programs and initiatives that have supported building a healthier community, purchase quality equipment and technology to advance the quality of care offered to our patients, provide medical scholarships for our associates to help train the next generation of outstanding healthcare professionals, and support community-based health initiatives. Our vision is to provide support for a healthier community throughout the seven counties we serve to enable citizens to stay healthier longer and simultaneously reduce healthcare costs.
Through gifts from our patients, physicians, associates, members of the community, corporations and foundations, we help ensure that the most technologically advanced, kindest, highest quality, readily accessible healthcare is available to residents in our region. To our philanthropic partners, we owe our highest admiration and our deepest appreciation.
The Foundation is the philanthropic affiliate for Baptist Health Floyd & Health Services. Its mission is to provide support for our hospital to enhance the quality of health in our communities. Our primary focuses include:
- Provide support for programs and services that enhance patient care and promote accessible and affordable healthcare
- Provide support for preventative care and health education initiatives, and
- Expand healthcare support to the communities served
It is the policy of the Floyd Memorial Foundation to contribute approximately 3-5% of the value of its total assets each year and one-fourth of the net proceeds from annual event fundraisers to its grant-making program. Grant recipients include departments and services of Baptist Health Floyd, scholarships for Hospital associates, and external healthcare organizations that serve the greater Floyd County community. External agencies receive approximately 15-20% of Foundation grant funds.
GRANT MAKING INFORMATION
Baptist Health Floyd departments are eligible to make a grant request on behalf of their department or service area. All internal grant requests must have written approval from their department director, supervisor or vice president. Sufficient supplier documentation must accompany grant requests that include purchasing supplies or equipment, including competitive pricing information.
External health-related agencies and organizations are invited to apply for funding from Floyd Memorial Foundation. Only organizations that are tax exempt under Section 501 (c) (3) of the I.R.S. code may apply. The CEO/President of the requesting agency must approve the grant application. Informational materials such as brochures, pamphlets and other marketing materials about the organization or program for which funds are being requested are permitted. Focus areas must be health-related, meet the mission of the Foundation, and support improving or impacting the quality of healthcare provided to Southern Indiana residents.
The Foundation does not fund grant requests from the following external entities:
- Requests from organizations that are not healthcare related or scope of business is not focused on healthcare initiatives or healthier living
- Requests from organizations that do not serve the immediate Floyd County community including surrounding counties Harrison, Crawford, Clark, Washington and Scott
- Requests from religion-based organizations
- Requests from political organizations
- Requests from national organizations regardless if funding for local projects
- Requests from organizations that discriminate against race, sex, religion, ethnicity, color or creed
- Requests from individuals
- Requests for Foundation funding must be made in writing via a Floyd Memorial Foundation Grant Application form. Internal and external applications are available on the Foundation website or can be requested from the Foundation office in writing. Completed applications must be submitted with the required copies and attachments by 5:00 p.m. on the grant cycle deadline date.
- There are two grant submission cycle dates in the calendar year. Deadlines are April 30th and October 31st. One original and four (4) copies of each Grant Application form and one copy of any attachment are required. Grants that do not meet the grant guidelines will not be accepted by the Foundation. Applications must be submitted or delivered to the Foundation office by 5:00 p.m. on the deadline date. If the deadline falls on the weekend, grants are due the Friday prior to the deadline date at 5:00 p.m. Grants that are mailed to the Foundation office must be postmarked on or before the deadline. Applications sent via e-mail will not be accepted.
- Hospital or internal requests must be signed by the Director or Supervisor of the grantee, the appropriate Hospital Vice-President, or the President/CEO indicating their support and knowledge of the request. Internal applicants must submit one original completed application with four (4) copies of the application and one copy of supplemental materials (project budget, competitive pricing information, etc.).
External healthcare-related organization applications must be signed by the grantee and the EO or President of the requesting organization signifying their support of the grant request (if separate from the grantee).
Please limit answers to the space provided in the application. External applicants are required to provide a cover letter outlining the overall grant request including the amount and one original completed application with four (4) copies of the application. Only one copy of supplemental materials or equipment documentation is required.
- The Foundation Grants Committee meets twice a year to review and determine grant awards. All applications must receive final approval from the Foundation Board of Directors. Funds are dispersed semi-annually. Please do not contact the Foundation office once an application has been submitted. The Foundation will notify all applicants in writing regarding the status of the grant request within 60 days of submitting the grant proposal.
- Applicants may be contacted by a Foundation representative to answer questions, provide additional information, or make a presentation to the Board of Directors to further explain the request.
- All correspondence, completed applications, and questions should be directed to:
Floyd Memorial Foundation
1850 State Street
New Albany, IN 47150
7. All grantees must submit a report to the Floyd Memorial Foundation following receipt of grant funds indicating the outcome of the project to demonstrate how the project has improved the organization and overall health status of the Baptist Health Floyd and/or Southern Indiana community. An appropriate timeline for the report will be mutually agreed upon by the Foundation Executive Director and grant requestor following receipt of grant funds.